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Questions To Interview & Hire

A Wedding Planner 


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Questions To Interview  & Hire The Wedding Planner

by Judith Rivers-Moore, The WeddingLinks Coach

WHY Hire a Wedding Planner

Couple's hire for several different reasons: 

  • You are planning a destination wedding and require a good service to assist.
  • You are too busy with your work to handle all the details that must be solved.
  • You are not experienced in planning a celebration.
  • There is a budget you must stick to.
  • The event site makes this a requirement.
  • The wedding consists of two ethnic/or religious backgrounds
  • Don't know where to begin.  
 A wedding planner is paid for their knowledge of the local or destination wedding sites that fit your dreams? The preview and recommend the wedding services to work your wedding, their continued organization, and management of the celebration.  Ethnic Experienced Wedding Planner. Many ethnic wedding planners are specialists in customs, languages, religion and become an important resource in planning a mixed religion or ethnic custom wedding and reception.


Prior to interviewing and hiring, it is important to know the size of your guest list and your general budget. Often wedding planners work specific locations and are able to work at a venue that already has a planner. 


You really need help at the beginning to get organized and save money. If you are a do it yourself bride -  Get our free online wedding planner.


Often we go to interview a vendor or wedding service for our special day and find ourselves without the questions we need to ask before hiring that service. Asking the right questions can save us from problems on our wedding day. Many of us believe we do not require a wedding planner, but they can certainly cut through a mass of uncertainties surrounding the wedding. You want to create YOUR wedding, not your sisters or best friends wedding. The creative wedding planner is a great asset and they often save you time and money by guiding you toward the best services for your budget.


There are several types of wedding planners:

A Full-Service Wedding Planner may come with a variety of services:  Some assist from assisting from gown selection to finding you the perfect wedding venue and providing you with pre-selected and recommended services. They can save you a great deal of stress and often a large amount of money.  They make themselves available for phone calls, questions, and concerns you may have prior to the big day.  They and their staff are with you the day of - assisting at the reception and ceremony areas.   We find many wedding planners today will also assist with pre-wedding party planners, rehearsals and rehearsal dinners.  


The wedding and event planner provided by the wedding site. They are keyed to showing the wedding venue, contracting your use of the location, introducing you to the catering department (if a catered site), going over details of their recommended vendor list, and open and close the venue for your rehearsal and your wedding day. These people can have some or no experience in wedding planning. It is best to ASK just what they do for the facility because much of the planning burden is left to you.


The Day of Wedding Planner. A good one meets and works with you 3 to 5 weeks in advance. The wedding venues may require you have a day of a planner to see you through the final stage of the event. This is often an additional fee and the site will either have a list of people for you to call or one on their staff that must be hired.


The Same Day Wedding Planner. This planner completes all the details of your destination, elopements or very small wedding parties. Details include hotels, wedding venue, officiates, meals, transportation. These charges vary depending on your decisions.

Full-Service Wedding Planner. Often they offer several packages including the day of wedding planning packages. Most professionals offer several price points. Most are based on hours of service, requests for extra work on wedding showers, invitations, guest housing arrangements, rehearsal dinners and honeymoon arrangements. Watching the hours of phone calls, emails or texting can add up and boost you into another package size.



Questions You Might Ask The Planner Before Calling Their References

  • How many weddings have they completed previously?
  • How many years of experience?
  • Do they carry liability insurance?
  • Are they licensed to do business in the county/city?
  • What services do they provide?
  • Do you have more than one person to recommend for each of the vendor services?
  • Do you review the budget and the contracts made with each vendor?
  • If you need this, do they assist in the dress shopping and gift registry set up?
  • Ask them to outline what is in each of the wedding packages.
  • Is it possible to go over a few paid hours without jumping into the next size planning package?
  • Will you inform me when we reach the half level of my package time?
  • How can you save us money on our wedding planning?
  • Questions You Would Ask The References You Call
  • Did your wedding and reception run smoothly?
  • Was anything forgotten or go wrong?
  • Was she/he hard to work with?
  • Did you go over your budget?
  • Would you hire this business again?

Copyright August 2017 


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WEDDING QUESTIONS:  Please place your full name, email, wedding date and city where you plan to be married - approximate date in the Message part of the e-mail.  Judith Rivers-Moore, the Wedding Links Coach, and author/publisher will respond to your questions. (We do not share your email outside of our advertisers.)  


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