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Wedding Management - Wedding Checklists

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DECISION-MAKING  WEDDING  CHECKLIST

PHASE I -- EARLY DECISIONS

Engagement Ring

Season you will be married

Date of wedding and reception


MANY DECISIONS DEPEND ON THE NUMBER OF GUESTS

YOU ARE INVITING

Develop Your Guest List - approx. numbers

Budget Development -- Assessment

Size of Wedding - Intimate or Large

Style of Wedding - formal/informal

Type of refreshments

Wedding Colors

Where - local or destination

Setting -- indoor/outdoor

Type of refreshments

Wedding Party - Number of

Wedding Party - Who

Engagement Photograph

Engagement in Newspaper


Once date is selected, send out a “save the date” to guests

40 to 50% of your funds are required to reserve services.

Learn how you can “interview effectively” each of these

event’s services from our books. “Beautiful Weddings &

Events” planning books found in our online bookstore.


PHASE II -- SELECTIONS Reserve & Contracting

Coordinator -- when hired, this person will assist

you in bringing down all costs and save you time.

Ceremony and Reception Site

Clergy

Rings

Bridal Gown

Attendants Gowns

Honeymoon

Invitations

Caterer - plan your menus

Beverages - wines - water - bar

Cake or desserts

Florist & Decorations

Music for Ceremony and Reception

Party Rentals

Photographer

Videographer

Transportation

Unique Services


PHASE III - ADDITIONAL SELECTIONS

Ceremony and vows outlined 

Guest List Finalized with numbers/addresses

Accommodations -- set room blocks for guests or mail them a varied list to set up their own Complete the invitations for mailing 6-8 weeks prior to the date. Printing can take 4 weeks. Always review the invitation prior to mailing.  Imprint ribbons or personalized items ordered Sign-up at bridal gift registries Review ideas and agencies to book your honeymoon 

PURCHASE

Candies and/or favors ordered

Gifts for attendants special thank-yous

Traditional Gift for Groom

Toasting Goblets

Accessories/shoes/veils


PHASE III -- DETAILS

MAP OUT YOUR - DATES-PLACES-TIMES

Bachelor and bachelorette parties

Rehearsal dinner or the wedding brunch

Music Selections for soloists, ceremony,

reception including the processional and recessional

Develop the TIME-LINES of the ceremony and

reception -- travel time etc.

Design of the ceremony area

Design of the reception room


SET THESE DATES

___________Hair appointment/bring veil

___________Pre wedding photographs

___________Men’s tux fittings

___________Gown fittings

___________Exercise Dates

___________Spa/Massage


PHASE IV -- THE LAST 10 WEEKS

Invitations Mailed

Log responses to invitations and # guests 

Shower Dates and Thank-yous sent

Wedding Gifts Arriving at home - open with the groom and respond with thank you immediately.

Reserve a honeymoon suite if not leaving the

first night- nearby the wedding reception. 


Finalize your honeymoon plans

Plan/shop for your honeymoon clothing

Complete your ceremony outline with clergy

Whether you have a coordinator or not it is vital you Review the “Day of List” for Delegating Tasks and complete this with those chosen people.


LAST TWO WEEKS

Confirm who has keys to letting vendors in to set up

and when the site will be opened for them to arrive.

Confirm all services by phone -- for a date, time of

arrival and set-up, the address of sites, phone numbers and

your cell phone. If you leave this message on an answer

the machine, please ask that they reply to receiving your

message.


e-mail or call people who have not sent reply cards


LAST WEEK

Meet all appointments

Exercise to reduce stress

Enjoy the bachelorette party

3 days prior to wedding, call in your

guest count to the caterer.


Copyright JR Publications, August 2017